Stock that reflects reality, purchasing that follows demand.
Track stock as you sell, reorder before you run out, and keep suppliers, purchase orders, and receiving in step across every location — connected straight through to your books.
Stock should reflect reality, and purchasing should follow demand.
Qvian keeps products, stock, suppliers, and purchasing connected, so reorders are informed and counts stay close to reality.
Every product, on hand against its reorder point.
Quantities draw down as you sell, so the count you see is close to the count on the shelf — with reorder points flagging what needs attention.
| Product | SKU | On hand | Reorder pt | Status |
|---|---|---|---|---|
| Arabica beans 1kg | BEV-ARB-1K | 48 | 20 | OK |
| Oat milk 1L | BEV-OAT-1L | 6 | 12 | Low |
| Takeaway cup 12oz | PKG-CUP-12 | 0 | 200 | Out |
| Vanilla syrup 750ml | BEV-VAN-75 | 21 | 10 | OK |
| Paper bag medium | PKG-BAG-M | 340 | 150 | OK |
| Almond croissant | FOOD-CRS-AL | 9 | 15 | Low |
Stock figures use fictional demonstration data.
From draft order to stock on the shelf.
Raise a purchase order, send it to the supplier, receive against it, and watch on-hand stock update — every step in one place.
Build the order from low-stock items.
Order sent to the supplier.
Match deliveries against the PO.
On-hand quantities reflect the receipt.
| Line item | Ordered | Received | Unit cost | Line total |
|---|---|---|---|---|
| Arabica beans 1kg | 40 | 40 | MVR 180 | MVR 7,200 |
| Oat milk 1L | 24 | 12 | MVR 42 | MVR 1,008 |
| Vanilla syrup 750ml | 12 | 12 | MVR 95 | MVR 1,140 |
Know your suppliers — and reorder before you run out.
| Supplier | Lead time | Last order | Items |
|---|---|---|---|
| Highland Roasters | 3 days | 12 Jun | 8 |
| Island Dairy Co. | 1 day | 18 Jun | 5 |
| PackRight Supplies | 7 days | 02 Jun | 14 |
| Sweet & Syrup Ltd | 5 days | 09 Jun | 6 |
Set a reorder point per product. When on-hand drops to it, the item surfaces so purchasing can act.
Every movement leaves a trail.
Receipts, sales, transfers, and adjustments each move stock — so you can see why a count changed, not just that it did.
| Date | Type | Change | Balance |
|---|---|---|---|
| 18 Jun | Receipt · PO-2048 | +40 | 48 |
| 17 Jun | Sale | −6 | 8 |
| 16 Jun | Transfer out · Branch B | −10 | 14 |
| 15 Jun | Count adjustment | −2 | 24 |
Match deliveries line by line, including partials.
Reconcile counts to keep stock honest.
Move stock between locations with a clear trail.
What your stock is worth, on a weighted-average cost.
As you receive at different prices, Qvian blends them into a weighted-average cost — so valuation and cost of goods stay grounded in what you actually paid.
| Product | On hand | Avg cost | Value |
|---|---|---|---|
| Arabica beans 1kg | 48 | MVR 176.40 | MVR 8,467 |
| Oat milk 1L | 6 | MVR 41.00 | MVR 246 |
| Vanilla syrup 750ml | 21 | MVR 92.50 | MVR 1,943 |
| Paper bag medium | 340 | MVR 3.20 | MVR 1,088 |
When the same product arrives at two prices, the cost is averaged across the quantity on hand.
One product, the variants you actually stock.
Track size, flavour, or pack as separate variants under one product — each with its own SKU, stock, and cost.
| Variant | SKU | On hand | Avg cost | Status |
|---|---|---|---|---|
| 250ml | CB-250 | 62 | MVR 18.00 | OK |
| 500ml | CB-500 | 31 | MVR 32.00 | OK |
| 1L | CB-1L | 8 | MVR 58.00 | Low |
| 1L · Decaf | CB-1L-DC | 0 | MVR 61.00 | Out |
Purchasing, stock, and the books in one line.
Receiving a purchase order raises stock and records the cost; selling draws stock down and posts cost of goods — so inventory and accounting stay in step without double entry.
Receipts raise stock and feed weighted-average cost.
Sales reduce on-hand and post cost of goods sold.
Operations and finance work from the same records.
Yes. Sales draw down stock so counts stay closer to reality across every location.
Suppliers, purchase orders, and receiving sit alongside stock, so reorders follow real demand.
Yes. Transfers keep stock moving between locations with location-level visibility.
See Inventory & Purchasing in your business.
Book a demonstration focused on your stock, suppliers, and purchasing.