Every sale, product, stock count, and store — connected on one counter view.
Scan, sell, and take payment at the till while stock draws down, reorder points flag, and purchasing, suppliers, and the books stay connected behind the scenes.
Scan, ring up, take payment, print the receipt.
The counter runs the way the floor expects — scan an item to add it to the cart, take the payment, and hand over a receipt. Stock draws down as the sale completes, and the takings flow through to connected accounting.
Scan barcodes or pick items to build the basket.
Quantities, variants, and line discounts in view.
Cash, card, or transfer — split where needed.
Print or share a receipt; returns stay linked.
| Item | SKU | Qty | Price | Line |
|---|---|---|---|---|
| Cotton T-Shirt · M / Navy | TS-M-NVY | 2 | 150 | 300 |
| Canvas Tote · One size | TOT-NAT | 1 | 220 | 220 |
| Water Bottle · 750ml | WB-750 | 3 | 95 | 285 |
Cart and payment figures use fictional demonstration data.
One product, every size and colour — each with its own SKU.
Build products with variants for size, colour, or pack, and each variant carries its own SKU, price, and stock count — so the till, the stockroom, and the books all read the same item.
| Product | Variant | SKU | Price | Stock |
|---|---|---|---|---|
| Cotton T-Shirt | S / Navy | TS-S-NVY | 150 | 12 |
| Cotton T-Shirt | M / Navy | TS-M-NVY | 150 | 4 |
| Cotton T-Shirt | L / Navy | TS-L-NVY | 150 | 18 |
| Cotton T-Shirt | M / White | TS-M-WHT | 150 | 0 |
| Cotton T-Shirt | L / White | TS-L-WHT | 150 | 9 |
Catalogue rows use fictional demonstration data.
See what is running low before the shelf is empty.
Set a reorder threshold per item and compare it against on-hand stock. When a count drops below its threshold, it is flagged — so reordering follows real demand, not guesswork.
| Item | On hand | Reorder at | Flag |
|---|---|---|---|
| T-Shirt · M / Navy | 4 | 10 | Low |
| T-Shirt · M / White | 0 | 10 | Out |
| Water Bottle · 750ml | 8 | 15 | Low |
| Canvas Tote · Natural | 22 | 12 | OK |
Stock and reorder figures are illustrative.
From purchase order to received stock — in one trail.
Keep suppliers in one place, raise purchase orders against them, and receive stock when it arrives. Costs stay in view and outstanding orders are tracked through to the books.
| PO | Supplier | Items | Cost | Status |
|---|---|---|---|---|
| PO-1042 | Island Textiles | 120 | 9,800 | Received |
| PO-1043 | Reef Supplies Co. | 60 | 4,200 | Due |
| PO-1044 | Harbour Wholesale | 40 | 3,100 | Partial |
| PO-1045 | Island Textiles | 200 | 16,400 | Draft |
Receiving against a purchase order raises stock and records the cost, so margins stay grounded in what you actually paid.
Purchasing and supplier figures use fictional demonstration data.
Move stock between stores — counts stay straight.
When one location is short and another has spare, raise a transfer. Stock leaves the sending store and lands at the receiving store, and both counts update so totals never double up.
- Transfers raised between locations
- Stock deducted from the sending store
- Counts updated when received
- Every store visible from one place
Know your regulars — and what they buy.
Attach a sale to a customer to build a purchase history across visits and stores. See spend over time and keep loyalty in view so repeat shoppers are recognised at the counter.
Every receipt kept against the customer record.
History follows the customer between locations.
See lifetime value and recent activity.
Recognise regulars where loyalty is in use.
Customer and loyalty figures use fictional demonstration data.
Yes. Sales draw down stock so your counts stay closer to reality across every store.
Yes. Switch between locations, keep store-level visibility, and move stock between stores from one place.
Purchasing and suppliers sit alongside inventory, so reorders are informed by what you actually sell.
Qvian includes connected accounting — sales, expenses, purchasing, reconciliation, receivables, payables, and multi-currency activity.
Yes. Give each team the access relevant to their work while owners keep central oversight.
See Qvian built for Retail Stores.
Book a demonstration focused on your industry and the areas most relevant to your team.